Executive Assistant
Company: California School Boards Association
Location: West Sacramento
Posted on: May 28, 2023
|
|
Job Description:
SUMMARY
Under general direction, provides varied, complex, and confidential
office administrative support to the CEO & Executive Director,
including handling confidential materials and complex public, and
client relations; conducts special projects; acts as the first
point of contact for the CEO & Executive Director, other
departments, and the public to resolve issues and concerns; assists
in coordinating Association-sponsored events and meetings; provides
information to the public and staff requiring considerable
knowledge of Association and department services, policies, and
procedures; manages the office administrative functions of the CEO
& Executive Directors Office; performs technical support work
related to the responsibilities of the CEO & Executive Director;
and performs related work as required.
ESSENTIAL DUTIES & RESPONSIBILITIES
Provides administrative support to the CEO & Executive Director by
assisting with duties of an advanced, complex, sensitive, and
confidential nature; represents the department at meetings as
assigned; acts as a liaison between the CEO & Executive Director
and other staff and the public, coordinating solutions and
following up with staff when appropriate. Coordinates and maintains
the CEO & Executive Directors calendar and schedules meetings and
appointments for the CEO & Executive Director; makes travel
arrangements as required. Receives and screens visitors, telephone
calls, emails, and regular mail; provides general information to
the public to ensure an understanding of departmental and
Association policies and procedures; listens to questions and
explains procedures according to existing guidelines; refers
callers and visitors to the appropriate department sources, as
appropriate; identifies, negotiates, and/or resolves complaints and
problems when appropriate. Composes, types, and edits a wide
variety of documents including detailed and often confidential
correspondence, forms, memos, reports, statistical reports,
invitations, graphic materials, and specialized documents for the
CEO & Executive Director and other management and department staff
from rough draft, handwritten copy, verbal instructions, or from
other material; proofreads materials for accuracy, completeness,
compliance with policies, procedures, format, and English usage,
including grammar, punctuation ,and spelling; inputs and retrieves
data and text using a computer. Assists in planning, organizing,
and coordinating Associations events and meetings. Prepares the
departments budget; reviews and ensures accuracy of budget
documents; processes payment authorizations for invoices; tracks,
monitors, and enters invoices, travel claims, and other
expenditures in financial database system. Designs and implements
file, index, tracking, and record-keeping systems; researches
records within areas of assigned responsibility to prepare reports
and provide follow-up information to customer and staff inquiries;
organizes and maintains various administrative, confidential,
reference, and follow-up on decision as required. Provides a
variety of support to Association commission, committees, and/or
task forces; may prepare and distribute agenda packets, attend
meetings and prepare minutes, and follow up on decision as
required. Operates standard office equipment, including job-related
computer hardware and software applications, facsimile equipment,
and multi-line telephones. Reads and demonstrates an understanding
and adherence to CSBA values, policies, and practices. Demonstrates
respect, honesty and professionalism at all times. Adheres to an
established work schedule and the organizations timekeeping
practices. Performs other duties as assigned
Keywords: California School Boards Association, West Sacramento , Executive Assistant, Other , West Sacramento, California
Click
here to apply!
|