Meeting Planner (Job 136)(Starting$61,211 -$67,543)
Company: Rural Community Assistance Corporation
Location: West Sacramento
Posted on: March 13, 2023
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Job Description:
Identify sites for RCAC trainings, board and staff meetings,
retreats, workshops and conferences. Major responsibilities
include, but are not limited to secure meeting sites, arrange meals
and other logistics, develop conference budgets, and analyze
federal regulations and per diem rates. Develop, plan and execute a
variety of internal and external events.
Specific job goals, objectives, and tasks are established for each
employee as part of the annual evaluation and work plan process.
Examples of responsibilities and duties include but are not limited
to the following:
Manage event planning and meet strict deadline and budget
demands
Stay current on event planning, trends, productivity, and
operational challenges
Nurture and build relationship with vendors, venues, and other
industry contacts
Secure workshop, conference and board meeting sites - initiate
leads through convention bureaus to prospective hotels; review
proposals; negotiate contracts; perform site inspection visits;
coordinate with trainers to select sites; negotiate rates for food,
beverage, and audio-visual needs; secure rooms for trainers, staff
and board; provide on-site conference management; review bills for
accuracy.
Resource network development - maintain contacts with government
planners, hotel suppliers, and convention and visitor bureaus;
attend trade shows; maintain files on resources
Conference budgets - estimate fixed and variable expenses;
establish budget and recommend registration fees; track expenses
and analyze bills.
Analyze Federal OMB Regulations comply with current Federal OMB
regulations as they relate to travel, per diem rates and other
conference-related expenses.
Skills and Qualifications
Proven success as a meeting planner
Strong interpersonal skills
Experience maintaining and building business relationships
Meticulous attention to detail
Facilitation, mediation and meeting management skills
Familiarity with rural and tribal community dynamics
Ability to troubleshoot, innovate and problem-solve
Proficiency with computer software including Microsoft Office
Ability to complete administrative and reporting requirements
related to work responsibilities in a timely manner
Ability to listen and communicate effectively, verbally and in
writing
Ability to work with minimum supervision and effectively prioritize
multiple tasks
Ability to work independently and as part of a team
Physical Job Requirements:
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable persons with disabilities to perform the
essential functions.
Work performed in an office requires ability to operate computers
and various pieces of office equipment, including telephone. Use
may be moderate (average 2 hours per day) to heavy (4 or more hours
per day)
While performing the duties of this position, the employee is
frequently required to stand and/or sit for prolonged periods of
time; walk; talk; hear; use hand to manipulate; handle; feel or
operate objects, tools or controls; and reach with hands and arms.
The employee is occasionally required to climb or balance; stoop,
kneel, crouch or crawl.
The employee may occasionally lift and or move up to 25 pounds.
Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth
perception and the ability to adjust focus.
This position may require moderate (up to 2 days per month)
automobile and airline travel, including overnight travel.
Preferred Education and Experience:
A combination of experience and education is necessary to qualify
for the position. A typical qualifying combination may include:
Experience:
Two or more years of any combination of progressively responsible
meeting planning work experience (education may be substituted for
part of the experience).
Preferred Education:
Bachelor's degree (additional qualifying experience may be
substituted).
Special Requirements:
A certificate in meeting planning and/or a Certified Meeting
Professional (CMP) designation is preferred.
Possession of a valid driver's license and proof of insurance that
meets the minimum requirements ($100,000/$300,000) of RCAC
corporate liability policy will be required when traveling for
business purposes.
RCAC is an equal opportunity employer and considers all employees
and job applicants without regard to race, religion, color, gender,
sex, age, national origin, disability, veteran status, sexual
orientation, gender identity or marital status, or any other status
protected by law. RCAC strives to reflect the diverse
constituencies that the organization serves.
RCAC employees are federally mandated to be vaccinated against
COVID-19 as a condition of employment, subject to reasonable
accommodation as required by law.
PI207826644
Keywords: Rural Community Assistance Corporation, West Sacramento , Meeting Planner (Job 136)(Starting$61,211 -$67,543), Other , West Sacramento, California
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