Executive Assistant
Company: Rural Community Assistance Corporation
Location: West Sacramento
Posted on: August 2, 2022
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Job Description:
OrganizationFounded in 1978, RCAC is a 501(c)(3) nonprofit that
provides training, technical and financial resources and advocacy
so low-income rural communities can achieve their goals and
visions. For more than 40 years, our dedicated staff and active
board, motivated by our core values: leadership, collaboration,
commitment, quality and integrity, have helped effect positive
change in rural communities across the West. Executive
ServicesExecutive Services supports the CEO in all areas related to
achieving RCAC's major goals and objectives serving rural
communities and organizations across its region. The CEO reports to
the Board of Directors and Executive Services provides support and
coordination to board members. Executive Services also works
closely with the COO, CFO and Senior Leadership Team, coordinating
schedules and workflow related to the CEO and board's needs and
requirements. Coordinating the CEO's schedule and travel, while
professionally communicating with a variety of RCAC stakeholders,
is a critical component of Executive Services.Position
DescriptionThe Executive Assistant performs high-level clerical
functions to process and maintain confidential correspondence,
records, board documents and other support for the CEO and Senior
Leadership Team with accuracy and attention to detail.Specific job
goals, objectives and tasks are established for each employee as
part of the annual evaluation process. Duties and responsibilities
include but are not limited to: Manage the executive calendar with
constant rescheduling while navigating competing priorities and
attendee schedulesMake travel arrangements for Board of Directors
and CEOSubmit Board of Directors and CEO travel vouchersCoordinate
on-site activities, as requested, with CEO and Events
DepartmentAttend all board meetings and record minutesCollect,
collate and distribute board packetsPrepare meeting minutes,
confidential correspondence and documents Prepare and proofread
emails, agendas and minutesPrepare presentations for CEO, as
neededMaintain files Set up conference calls and meetingsServe as
public relations contact Maintain and schedule appointments for
Senior Leadership Team meetings, board meetings, conferences and
travel agendas for CEO and board members.Skills and
QualificationsProficiency with computer software including
Microsoft Office Suite High proficiency with the English language,
grammar, spelling and punctuation Effectively listen and
communicate both verbally and in writingProvide a high level of
customer service Take initiative to troubleshoot and solve
problemsOrganize and prioritize work to meet established
timelinesWork independently and within a team
environmentComfortable and working with a diverse range of
individuals Physical Job Requirements:The physical demands
described here are representative of those that an employee must
meet to successfully perform the essential functions of this
position.-- Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.---- Work performed in an office requires the ability to
operate computers and various pieces of office equipment, including
telephone. Use may be moderate (average two hours per day) to heavy
(four or more hours per day)While performing this position's
duties, the employee is frequently required to stand and/or sit for
prolonged periods of time; walk; talk; hear; use hand to finger;
handle; feel or operate objects, tools or controls; and reach with
hands and arms.-- The employee is occasionally required to climb or
balance; stoop, kneel, crouch or crawl.The employee may
occasionally lift and or move up to 25 pounds.-- Specific vision
abilities required by this job include close vision, distance
vision, color vision, peripheral vision, depth perception and the
ability to adjust focus.This position also requires moderate (up to
two days per month) to heavy (up to 10 days per month) automobile
and airline travel, including overnight travel.Preferred Education
and Experience:A combination of experience and education is
necessary to qualify for the position. A typical qualifying
combination would be:Experience: Three years of applicable
experience in jobs that have included word processing and a variety
of administrative duties (education may be substituted for the
experience). Education:Associate degree (additional qualifying
experience may be substituted).RCAC employees are federally
mandated to be vaccinated against COVID-19 as a condition of
employment, subject to reasonable accommodation as required by
law.PI185279614
Keywords: Rural Community Assistance Corporation, West Sacramento , Executive Assistant, Other , West Sacramento, California
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