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Legal Administrative Assistant

Company: Dahl Law Group
Location: West Sacramento
Posted on: February 11, 2024

Job Description:

We are looking for an experienced Legal Administrative Assistant who can help the busy attorneys and paralegals at our law office assist clients. You'll be responsible for managing office correspondence, including answering phone calls and emails, managing documents and information, and ensuring our legal team is aware of upcoming deadlines. You'll also assist with preparing basic legal letters and documents, and perform other tasks as needed to ensure our firm is operating efficiently.

This is a full-time position with 100% of the work performed in-office, with hours from 8:30 AM to 5 PM, Monday - Thursday and 8:30 AM to 4 PM on Friday.

All candidates must have at least 2 years of receptionist/administrative experience, preferably in a law firm.--Candidates without any relevant experience will not be considered.

Responsibilities:
--- Provides backup receptionist duties, such as answering incoming calls and scheduling and rescheduling appointments.
--- Greets clients and potential clients with a professional demeanor.
--- Drafts basic legal documents for review by Attorneys and Paralegals, including statements of information, notices, fiduciary letters, and entity formation documents, and performs Estate Planning tasks.
--- Manages the firm mail, faxes, and other correspondence, including scanning and saving documents.
--- Closes out physical client files, including reviewing physical file in relation to electronic copies, and mailing physical file to client for safekeeping.
--- Prints documents and prepares Estate Planning and Entity Formation binders for signing appointments.
--- Makes edits to Estate Planning Binders and other legal documents as directed by Attorneys.
--- Prepares and prints Strategy Session Acknowledgments prior to appointments.
--- Prints and complies any other necessary documents before signing appointments with Attorneys and Paralegals.
--- Enters client-related expenses into the firm's billing platform before the first and sixteenth of each month.
--- Calls clients with past due invoices to obtain payment.
--- Contacts clients who are owed a refund and then sends refund.
--- Collect in office payments from clients.
--- Records incoming and outgoing checks in office log.
--- Other projects as assigned.

Qualifications:
--- Minimum of two years working as a receptionist/administrative assistant in a professional service environment, required.
--- Previous experience working in a law firm, preferred.
--- Must possess strong administrative, organizational, and communication skills.
--- Must be able to maximize time and effort in addressing position responsibilities, as well as quick adaptation to changes in priorities.
--- High attention to detail and accuracy.
--- Must possess the ability to work in an interactive team environment with a customer service focus, both internally and externally.
--- Ability to proactively identify problem areas and communicate them to appropriate individuals.
--- Candidates should be able to type at least 50 words per minute.
--- Exceptional attendance.

About Company:
Why join us?



Our core values are based on collaboration, relationships, respect, effective communication, and always providing the highest quality of work and advice to our clients. We strive to promote a work environment where people are welcomed and come into work knowing that they are supported.



To achieve a collaborative environment, we regularly host team-building activities in and outside the office, and regular full-day training regarding internal communications to promote transparency regarding company expectations and to encourage ongoing dialogue.



Benefits we offer:

Health, vision, and dental insurance401(k) company matching13 paid holidaysSick LeaveUnlimited PTO policy

Keywords: Dahl Law Group, West Sacramento , Legal Administrative Assistant, Legal , West Sacramento, California

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