Deputy Director, Administration Division, CEA C

Company: State of California
Location: West Sacramento
Posted on: April 5, 2021

Job Description:

Job Posting: Deputy Director, Administration Division, CEA C Department of General Services JC-243035 - Deputy Director, Administration Division, CEA C
C. E. A. Final Filing Date: 4/12/2021 Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off The Department of General Services (DGS) serves as the business manager for the State of California, with more than 3,500 employees and a budget of approximately $1.4 billion. DGS provides a unique variety of services to state agencies, boards and commissions, including innovative procurement and acquisition solutions; creative real estate management and design; building maintenance and operations, environmentally friendly transportation, travel and meeting management; design, funding and construction oversight for the construction of safe schools, and the mission critical administrative functions supporting these essential services. The Deputy Director reports to the Director and plans, organizes, directs and reviews the work of the Office of Fiscal Services, Office of Human Resources, Office of Risk and Insurance Management, Enterprise Technology Solutions, and the Office of Business and Acquisition Services. The Deputy Director represents the Department as the Chair for the General Services Workgroup and is Executive Sponsor for the Statewide FI$Cal Project. Internally, the Deputy Director is a member of the IT Governance Council and oversees the department's annual budget processes and other related administrative functions. The Deputy Director is responsible for executive leadership and management of the division's activities to achieve the mission of DGS and the division through subordinate managers, supervisors, and staff. This involves setting the strategic direction for the division through identification of key risks and opportunities and by ensuring systems are in place for effective management of physical assets, spending authority, and human resources. Success in this role, involves establishing management reporting and monitoring systems to ensure that effective services are delivered and key improvement and infrastructure projects are resourced and progressing to timely, successful completion. The Deputy Director is the key communicator within DGS for all administrative matters and within the division setting the tone for organizational expectations, strategic direction, activity updates, recognition, and change leadership. Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below. Deputy Director, Administration Division, CEA C Classification: C. E. A. $11,505.00 - $13,063.00 C # of Positions: 1 Work Location: Job Type: Career Executive Assignment - Non Tenured, Full Time Department Information The Department of General Services' (DGS) Core Values and Employee Expectations are key to the success of the Department's Mission. That mission is to "Deliver results by providing timely, cost-effective services and products that support our customers." DGS employees are to adhere to the Core Values and Employee Expectations, and to perform their duties in a way that exhibits and promotes those values and expectations. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 4/12/2021 Who May Apply Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California. How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to: Department of General Services Attn: Lynne Alex P.O. Box 989052 West Sacramento , CA 95798-9052 Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at: Department of General Services Lynne Alex 707 3rd Street Suite 7-130 West Sacramento , CA 95605 Submit documents at customer service window on 7th floor. Ensure stamp date. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - that describes your experience, knowledge, and abilities as they relate to each factor listed under the "Desirable Qualifications" section of this bulletin. Applications submitted without an SOQ will be rejected. Resumes will not be considered a substitute for the SOQ. Please refer to the Desirable Qualifications" section for detailed instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.
  
  Note: Eligibility to take a CEA examination does not require current permanent status in the civil service. General Qualifications State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others. Knowledge and Abilities Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:
  • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department's or agency's Equal Employment Opportunity Program objectives; and a manager's role in the Equal Employment Opportunity Program.
  • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department's or agency's Equal Employment Opportunity objectives. These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization): CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies. CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies. CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: 1. Executive level experience managing or leading one or more administrative functions which involve fiscal operations, human resources, information technology, contract management, and other business services. 2. Experience working with internal and external stakeholders and customers in a consultative role seeking successful outcomes. 3. Experience in program and operational evaluations including developing and implementing strategic initiatives and process improvements that reduce the cost of delivering administrative services and/or improve the delivery of administrative services. 4. Experience in sponsoring and managing organizational projects with multiple stakeholders and related experience in change management. 5. Experience conferring with and advising State departments and agencies on policies and administrative procedures relating to program and project delivery. 6. Experience representing a large State department in legislative hearings, meetings involving other State and government groups, and stakeholders regarding budget, fiscal and program policy matters. Experience working closely with the Department of Finance, legislative staff,--department directors and other executives to--achieve the Administration's budget, policy and program goals. Please draft a Statement of Qualifications (SOQ) that describes your experience, knowledge and abilities as they relate to each Desirable Qualification factor listed above.--
    
    Statement of Qualifications Instructions:
    • Respond to each Desirable Qualification factor in the same order they are listed and provide specific--examples.
    • The SOQ must be numbered and include the Desirable Qualification factor typed in bold font.
    • Responses should be complete, specific and clear. Include the name of the organization where you gained the experience, your title and level of responsibility, when they occurred, as well as relevant outcomes and measurements of success.
    • The SOQ document must not exceed three pages in length, letter-size, single-spaced, with 12-point font.
      Examination Information The examination process will consist of an application, resume, and Statement of Qualifications evaluation. The Statement of Qualifications will be used to evaluate your education and experience as it relates to each "Desirable Qualification" factor listed, and may also serve as documentation of each candidate's ability to present information clearly and concisely in writing since this is a critical factor to successful job performance. The Statement of Qualifications may be the only basis for your final score and rank on the eligible list. If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores. A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results. The results of this examination will only be used to fill this position. Applications will be retained for twelve months. Hiring interviews for the Job may be conducted with the most qualified candidates. The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified. Special Testing Arrangements If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: https://www.dgs.ca.gov/dgs/home.aspx Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Keywords: State of California, West Sacramento , Deputy Director, Administration Division, CEA C, Executive , West Sacramento, California