Administrative Assistant

Company: Motion
Location: West Sacramento
Posted on: May 14, 2022

Job Description:

Careers at Motion and Flow Control Products
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Join us as we grow again! Motion and Flow Control Products is a premier, customer-focused industrial supplier that leverages products, technological expertise, and award-winning service to provide cost-effective solutions to our customers. MFCPs commitment to our teammates and customers are deeply rooted in our company values which embraces Respect, Initiative and Employee Training/Career Growth.
We are committed to being an employer of choice in our communities and empowering our workforce. MFCP believes that it takes a team to build something big; if you have an interest in learning about manufacturing and sales in a dynamic work environment, join us now!
Position Summary: Provides administrative support for managers and the location with a variety of clerical duties. Responsible for managing incoming calls, mail distribution and accounts receivables.
Primary Duties:

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• Answer telephones and direct the caller to the appropriate employee.
  
• Greet customers in a professional, friendly, hospitable manner.
  
• Assist customers via phone and email with account inquiries.
  
• Manage petty cash.
  
• Responsible for daily reconciliation of cash drawer and preparation of bank deposit.
  
• Invoice, maintain, confirm and scan customer orders, warehouse packing slips and vendor invoices.
  
• Assist with all accounts receivable functions such as calling customers with past due invoices, issuing credit memos, reconciling accounts and assisting with credit hold accounts.
  
• Responsible for the ordering, receiving, stocking and distribution of office supplies.
  
• Receive, sort and forward incoming mail.
  
• Perform administrative support tasks for the location as needed.
  
• Coordinate efforts with all appropriate departments and personnel to ensure customer satisfaction.
  
• Conduct stock checks for other MFCP locations.
  
  Other Duties
  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
  Basic Requirements:
  
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  • Excellent written & oral communication and strong relationship building skills required.
    
  • Detail oriented with solid organizational skills and the ability to prioritize and multi-task in a fast-paced work environment.
    
  • Intermediate computer skills including use of MS Office (Word, Excel & Outlook), with a willingness to learn new software programs. Experience with Epicor Prophet 21 a plus.
    
  • Must be a good listener with above average reasoning ability and make minimal mistakes. Must be a good learner whom can assimilate product knowledge and skills as they are presented.
    
  • Must be able to perform basic mathematical functions, such as: addition, subtraction, multiplication, and division.
    
  • Maintain regular and punctual attendance.
    
  • As MFCP is a small employer and employees work in a collaborative team environment, employee must be physically present in the office to perform his/her job functions.
    
  • Must be able to work with a wide variety of people and personalities.
    
  • Strong customer service skills.
    
    Physical Demands and Work Environment:
    Work is completed in both an office and a fast-paced warehouse environment. The warehouse contains moving equipment, fluctuating temperature and inventory in various storage arrangements. Frequent sitting, computer work and phone use are required, with occasional walking, standing, bending and lifting up to 20 pounds. The physical demands and work environment reflected are representative of those encountered by employees when performing the essential job functions. Reasonable accommodations may be made to accommodate individuals with disabilities perform the essential functions of the job.
    Salary:
    Commensurate with skills and experience.
    Benefits:
    Along with a competitive salary, MFCP offers attractive benefits, including: Medical, Dental, Vision, 401(k) Investment Plan and Life Insurance.
    Candidates are subject to pre-employment criminal background, drug screen and DMV record review, along with possible reference checks.
    "We are an Equal Opportunity Employer. We do not discriminate on the basis of age, race, sex, color, religion, national origin, marital status, sexual orientation, veteran status, military status, disability, genetic information, or any other applicable status protected by federal, state or local law." This Employer Participates in E-Verify.

Keywords: Motion, West Sacramento , Administrative Assistant, Administration, Clerical , West Sacramento, California