Program Specialist
Company: Rural Community Assistance Corporation
Location: West Sacramento
Posted on: June 13, 2022
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Job Description:
OrganizationFounded in 1978, RCAC is a 501(c)(3) nonprofit that
provides training, technical and financial resources and advocacy
so low-income rural communities can achieve their goals and
visions. For more than 40 years, our dedicated staff and active
board, motivated by our core values: leadership, collaboration,
commitment, quality and integrity, have helped effect positive
change in rural communities across the West. Finance Grants and
Contracts The Finance, Grants & Contracts (FGC) department is
responsible for the corporation's financial operations including
accounting, budgeting, contract management, facilities management
and procurement. FGC is made up of Grants & Contracts
Administration (GCA) and Finance units. FGC staff works to
safeguard the reputation and the resources of RCAC so the
organization and its clients thrive. Staff works with internal and
external clients to support their work. Outcomes of FGC's work
include: RCAC is a leader in industry best practices; compliance
with regulations and investor covenants; excellent, efficient and
seamless operations; zero disallowances and findings in external
audits.Position Description:Provide general and specific ongoing
contract and program support to RCAC's Grants and Contracts
Administration (GCA) and management team. Review and track program
deliverables and required program reports. Major responsibilities
include, but are not limited to: assist contract leads and GCA
staff with data collection and reporting processes; process
incoming contracts according to company policy; oversee and
maintain current auditable program files and archive; ensure timely
delivery of monthly and quarterly reports; coordinate --report and
contract related issues with field staff and subcontractors; assist
with management of program reporting databases; and assist GCA
staff with small budget development, invoice documentation and
procurement processes.Specific job goals, objectives and tasks are
established for each employee as part of the annual evaluation and
work plan process. Examples of responsibilities and duties may
include, but are not limited to the following:-- Attend
coordination meetings, participate on contract teams, report on
contract activitiesTrack contract data, prepare reports, provide
data to GCA leadAssist in routine maintenance of data stored in
Unanet, RCAC's project management systemServe as liaison between
contract leads and GCA on program data and information needed for
reporting and invoicing purposesMaintain and oversee current
auditable contract files, processes and other contract-related
documentation using paper copies, electronic files and electronic
database recordsWork and coordinate with field staff members and/or
subcontractors to ensure timely delivery of monthly and quarterly
report information to be provided to program funding sourceConduct
analysis of staff entries into reporting databases to ensure that
high quality information is being forwarded to program
fundersAssist contract leads with reports and data
collectionCollect and file reporting materials and backup
documentationProvide administrative support to RCAC's Procurement
and Subaward CommitteeAssist in processing, mailing and tracking
subcontracts Assist GCA staff with compiling and summarizing
budgets and providing other contract-related information to
contract leads for appropriate implementation Other duties as
assignedMinimum QualificationsKnowledge of database concepts and
common data processing issuesKnowledge of MS Office Suite
(including Excel, Access and presentation programs)Able to
effectively listen and communicate both verbally and in
writingAbility to proofread and edit documentsDesire to be a team
player and provide excellent customer service to internal and
external clientsAbility to plan strategically, organize and
prioritize work to meet established timelinesAbility to use
initiative to approach troubleshooting and problem-solving
alternativesAbility to work with minimum supervision and
effectively prioritize multiple tasks simultaneouslyKnowledge of
project management and budgetingAbility to follow detailed
instructionsPhysical Job Requirements:The physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of this
position.-- Reasonable accommodations may be made to enable persons
with disabilities to perform the essential functions.---- Work
performed in an office requires ability to operate computers and
various pieces of office equipment, including telephone. Use may be
moderate (average 2 hours per day) to heavy (4 or more hours per
day)While performing the duties of this position, the employee is
frequently required to stand and/or sit for prolonged periods of
time; walk; talk; hear; use hand to finger; handle; feel or operate
objects, tools or controls; and reach with hands and arms.-- The
employee is occasionally required to climb or balance; stoop,
kneel, crouch or crawl.The employee may occasionally lift and or
move up to 25 pounds.-- Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral
vision, depth perception and the ability to adjust focus.This
position may also requires moderate (up to 5 days per quarter)
automobile and airline travel, including overnight travel.
Preferred Education and Experience:A combination of experience
and/or education is preferred to qualify for the position.-- A
typical combination may include:Experience:Three (3) years of
applicable experience in office administration and/or database
processing, and a variety of related duties (education may be
substituted for experience). Preferred Education:Associate's degree
(additional qualifying experience may be substituted).RCAC
employees are federally mandated to be vaccinated against COVID-19
as a condition of employment, subject to reasonable accommodation
as required by law.PI181667245
Keywords: Rural Community Assistance Corporation, West Sacramento , Program Specialist, Accounting, Auditing , West Sacramento, California
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